Information Management Consultant

DEADLINE FOR APPLICATIONS

9 July 2026-23:59-GMT-05:00 Eastern Standard Time (Panama)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:                                        Information Management Consultant

TYPE OF CONTRACT:                        CST

UNIT/DIVISION:                              Management

DUTY STATION (City, Country):      Panama City, Panama

DURATION:                                       11 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Latin America is one of the regions most affected by the COVID-19 pandemic of 2020-

2021 and the food and fuel crisis of 2022, resulting in the highest relative increase in the number of people in severe food insecurity as compared to other regions of the world. These crises have not only exacerbated pre-existing socio-economic inequalities, hampering access to food and nutrition and affecting the basic livelihoods of millions of people in the region but is also outpacing the capacity of governments, which are increasingly calling upon WFP Country Offices to complement their humanitarian and development efforts.

Furthermore, Latin America and the Caribbean region is home to some of the countries most vulnerable to climatic events such as by hurricanes, flooding, droughts. Countries in this region are also increasingly facing socio-economic and political turmoil, increased levels of violence as well as migratory crisis which also negatively affects the food security status of the most vulnerable populations. WFP is increasingly called upon to support national authorities and humanitarian partners in the framework of emergency responses caused by such events.

The WFP Regional Bureau in Panama is responsible for positioning WFP strategically in this region and providing support to its 13 Country Offices at the policy and operational level. The Regional Bureau has an important role to play in terms of facilitating information flow and decision making amongst WFP’s main internal stakeholders (Management, HQ and RB technical units, Country Offices, for example), while producing information for external audiences in positioning and advocacy efforts.

The Regional Director’s Front Office manages the agenda and content of Senior Management meetings, events, and high-level external engagements, requiring regular coordination with functional units and Country Offices. The Front Office requires additional support in order to ensure the continuous, systematized and effective management of information flows, preparation of visual aids, and information coordination between Senior Management and functional units within RBP (in particular the Programme and partnerships units) as well as country offices in the field.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Special Assistant to the Regional Director RBP, and working closely with sub-units in Management (in particular the EPR team), the Programme Unit (in particular the Reporting team), and TEC, the Consultant will assume the following responsibilities:

• Prepare Notes for the Record and Minutes of high-level coordination meetings with COs and RB units, particularly CDs meetings, Management Meetings, and other as needed. The IMO will need to capture and follow up on decisions and action points raised during these meetings as needed.
• Consolidate, summarize, and analyse inputs retrieved from RBP units and COs required for the creation of multiple strategic documents that drive key business decisions.
• Assist in the obtention and consolidation of inputs provided by CO and RB stakeholders (Heads of Units, Country Directors, and their respective teams) in view of preparing background documents, corporate responses, and talking points for the RD/DRD in preparation of meetings, as well in response for requests for comments/reviews from Headquarters.
• Support the drafting and/or editing of briefing notes, briefs, power point presentations, and other supporting materials and documents required by the RD Front Office.
• Provide support to Management Unit in the preparation of standard operational information management products, such as operational snapshots and reports, or dashboards. To this aim,liaise with country offices, and the relevant regional bureaux and headquarter units in line with established review and approval workflows.
• Conduct analysis of specific thematic areas pertaining to information management streamlining, and similar initiatives ongoing at country, regional and corporate levels.

DELIVERABLES AT THE END OF THE CONTRACT:

• Notes for the Record and Minutes of high-level meetings
• Talking points for RD and DRD in preparation of events and meetings
• Consolidation and review of inputs/comments provided by different units/CO in the review of corporate documents
• Preparation of inputs towards briefing notes and packages, presentations, briefs, power point presentations, and other supporting materials and documents required by the RD/DRD
• Preparation of visual products to present complex information in a clear and appealing manner, including for power point presentations, factsheets, and external audiences
• Regular update and upkeep of the RD Information Management repository with key reports and documents
• Identify opportunities for Information streamlining, with RB units, COs and HQ as needed
• Research and analysis on operational issues that support management in decision making
• Timely and improved operation information products that provide accurate information on the implementation operations

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Advanced university degree in Political Science, Economics, Statistics, Library Sciences, Information Management, Social Sciences or other relevant fields, or First University degree with additional years of related work experience and/or training/courses.

Experience: A minimum of 3 years of postgraduate professional experience, including field experience, and coordination experience in information management.

Knowledge

& Skills: • Ability to liaise, follow-up on and coordinate with a wide range of people/stakeholders at all levels and across different cultures and to act with credibility and diplomacy (collaborative spirit and reliable team player)

• Ability to work and act under pressure and rapidly produce clear and concise briefing papers, policy documents and presentations and other written materials for Senior Management
• Ability to balance speed of work with attention to detail and quality checks.
• Strong organization and time management skills with an ability to plan, anticipate requirements, problems, and obstacles, and an ability to handle competing priorities successfully and to work with tight deadlines.
• Proactive, self-motivated and able to work with a high degree of autonomy.
• Excellent communication skills, both written and oral English and Spanish.
• Proficiency in Windows MS Office (Word, Excel, Powerpoint, Outlook, Publisher);

      Languages:    Fluency (level C) in English and Spanish languages is required.

WFP LEADERSHIP FRAMEWORK

 

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

 

REASONABLE ACCOMMODATION

 

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

 

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.